Computers and screen readers cannot analyze images to determine what they represent, so for persons with visual impairments or certain cognitive disabilities reader, alternative (alt) text must be provided to convey the content and function of the images in all online content. When the content of an image, chart, graph, pictogram is used to present technical or detailed information, the alt text should include all the relevant data or the person using a screen reader will not have access to the content.
These videos and websites will provide additional instruction on adding alt text in Word, PowerPoint and Blackboard.
GRCCtv. Alt Text in MS Word. YouTube. 7 Aug. 2013. Web. 12 Oct. 2015.
Complex images such as charts, graphs, diagrams, and maps need long descriptions to ensure that the visually impaired student has access to all the information provided in the image. The long description serves as a replacement for the image so it must be more that just a description of the image.
Because various screen readers react differently based on the type of document (word, Blackboard content, PowerPoint, etc.) a safe practice is to include long descriptions of complex images in the actual document. This ensures that the visually impaired person can access the information, and it provides support for all viewers of the document. Some sighted persons have problems interpreting complicated graphics so including the long description in the text benefits everyone.
When you include a long description of an image in the text you will still need to enter some alt text. You could actually use something like "Information about the image is included in the text under the image." The screen reader will alert the blind person that there is an image and let them know where the description of the image is.